Questions to Consider about Document Management

Do you work in an industry that relies heavily on paper documents? If so, you probably already have realized what a pain it is to organize, maintain and retrieve information from documents as they seem to accumulate over the years.

Here are a few more questions to consider:

How much space does your business’ paper documents occupy?

How much time does it take to retrieve information from documents in your files?

Is the presence of so many documents and the inability to access them all easily wearing away at your company’s productivity.

Is your industry being federally mandated to digitize their paper documents?

If you have several departments within your company, have you found it difficult to share information between departments in a timely manner?

How confident are you that the documents that are being accessed are not being misused, because of the incapability to be able to inspect what documents they access?

How long does it take for your knowledge workers to be able to access information for any given customer or client?

How secure are you in the continuity of your business if disaster strikes?

Are there employees in your company who need to access documents outside of normal business hours?

Have you archived information that needs to be stored for years but takes up space?

From preparing and scanning your documents to electronically organizing them on our Cloud service- eCharta, Digital Convergence Partners Inc. provides a full suite of document management services for whatever your company’s needs may be. We work to accommodate the methods that your company has already implemented and are using in order that we can make the retrieval of your documents on our cloud system as easy as possible. Our document indexing program will place your documents in folders that your company is accustomed to so that your employees will always know where they will be so that they may easily access them.  We will create a workspace for you that can be virtually paper free if need be.

By using our Cloud solution your employees will be able to quickly access any document scanned which will increase employee productivity by clearing out the unnecessary menial tasks that your knowledge workers must accomplish daily. Also, they will be able to easily share information with other departments via eCharta because the documents are being stored in a centrally secured domain. With eCharta your employees will always be able to access the documents they need 24/7 whether they are at work, home or on a business trip.

eCharta also provides a complete auditing system that will track each and every document accessed; tracking the time, day and person who viewed the document. Also if any type of disaster may strike, eCharta provides the invaluable service in that your documents always remain secure even if the physical copies may have been lost.

If your industry has been mandated to retain any documentation for a given time period eCharta can store all of your archived documents that usually just take up space in storage areas or closets. So that the extra time used to find the document could be productively focused on whatever the task at hand may be. Digital Convergence Partners Inc. can partner with you in order to provide the assistance needed to free you from the concerns of your document management needs.

Introduction to eCharta - Cloud Document Hosting Service

eCharta eCharta is a secure, internet-hosted, Software-as-a-Service (Saas) application that optimizes document management operation workflows with quick and simple document loading and retrieval, high-level security controls, and anytime-anywhere global accessibility. Our service provides a dedicated URL along with robust search functionality that is configurable to your unique business processes. As your processes change, so can eCharta.

With eCharta, customers can effectively search through and retrieve critical documents with pinpoint accuracy from any work or remote location. They can then share the documents and collaborate with their selected associates and partners. eCharta efficiently loads, converts and indexes thousands of documents into targeted portfolios, then secures the documents using a fully compliant enterprise security access model stored in a highly secured database and server environment.

eCharta has been designed to safeguard your information from unauthorized use, yet allows it to be quickly accessible by authorized personnel. Each transaction is logged to secure audit files which are available to your company’s Content Administrator. These files contain all users who have accessed the system, what files were searched, which were opened, and which were denied access. These audit trails can be reported by user, document and date.

Introduction to Digital Convergence Partners Inc.

ABOUT DCPI

    Building upon core strengths acquired in the fields of technical authoring, database design, and digital information services, DCPi (Digital Convergence Partners, Inc.) has developed a rich, robust and

complementary set of product service offerings for companies with requirements for managing volumes of mission critical operational documentation.

    DCPi understands that the management of information for business is similar to legal advice, accounting, and other bodies of knowledge, in that it is not inherently a do-it-yourself prospect. Many successful business people, who are very adept in the core competencies of their field, are not likely to be versed in the complex area of Certified Records Management. To increase both efficiency and profitability, they need to find quality partners who can provide not just short term but rather long term reliable services and solutions. Businesses need to make use of these quality partners as they use their other professional service suppliers, as trusted allies.

   DCPi is especially focused on providing comprehensive suites of services, delivering a total business solution. These services include digital document conversion from a wide range of physical formats, highly sophisticated metadata and index extraction, and hosting of digital documentation in a personalized format on our secure internet portal. Our services include development of codification and taxonomy standards, in-house and remote image conversion, manual and intelligent document recognition indexing, as well as application and database development for customized document management repositories. With our hosted subscription-based

eCharta® solution offering, we provide cost-effective purpose-built electronic document and content hosting solutions for business in any industry.

Our Statement of Purpose

   The vision of DCPi is to provide a fully comprehensive range of document management services comparable to those offered by large scale service companies, but at a more competitive price, while still delivering the highest degree of accuracy, quality, and personal attention to our customer’s individual needs.